Galley duty

The Galley Duty Holder

The Galley Duty Holder (GDH) works as part of the Duty Team under the leadership of the Officer of the Day (OoD) to ensure the safe and smooth running of the Club on the selected / allocated Duty Day. The SDH does not need any formal qualifications – although some experience in dealing with the duties below would clearly be helpful…

Areas of Responsibility:

The GDH is responsible for:

The general appearance/cleanliness/tidyness of the Clubroom, the Galley, the changing rooms and the shower/toilet areas on their Duty Day. The rest of the Duty Team are expected to lend a hand – especially at the end of the day – but the SDH is clearly in the best position to oversee these activities.
Preparation of the Galley for the day’s activities, ensuring that the basic items are present (milk, tea, coffee, hot chocolate, etc).
Running, or at least supervising, all catering activities for the day, whether involving fresh food, home-cooked food, pre-packed snacks, drinks, or whatever.
Evaluating and reporting to the Galley Manager after their Duty any stock requirements or issues, and a summary of the day’s sales and takings.
Ensuring that everything has been cleaned and put away at the end of the day (although washed utensils and crockery may be left drying on the rack).
To ensure the completion of all the suggested actions, the GDH is encouraged to co-opt any suitable assistants who may be lounging about the Club – especially if not wearing sailing gear…

Prior to each Duty:

Contact, within the week prior to a Duty, the Galley Manager and/or Club Secretary to check if there are any specific issues you need to know about in preparing for your Duty.
Ideally, try to persuade someone to bake a cake / cookies for sale on the day.

At the start of each Duty:

Establish contact with the OoD to see if there is anything new about which you need to know.
Fill the water boiler in the Galley and switch it on. Once boiling, turn it down to a simmer.
Turn on the water heater (switch by the window in the Galley).
Check the condition and supplies in the men’s and women’s changing rooms, and replenish where needed.
If it is the weekend after a bin collection week, retrieve the relevant bin(s) and place them in their working positions.
Put the petty cash box in the drawer and the Galley sales sheets on the counter so you can keep a record of what is sold.
Plug the SumUp card reader into the mains and check that it is connecting to the internet via the Club WiFi. (Instructions on its use are to be found on the counter/behind the cash register).
Hang clean hand / tea towels by the sinks in the Galley.
Set out the biscuits, crisps, snacks, etc., on the counter, along with some examples of the canned/carton drinks available, and replenish the supply of canned/carton drinks in the fridge.
Set out the coffee/tea/hot chocolate/sugar/milk, etc, near the water boiler, along with a selection of mugs.
If any home-made cakes, etc are available, set them out on the covered plastic tray.
Set out the sauces/pickles/condiments on the table by the front window of the Clubroom, along with the cutlery tray (condiments are kept in the fridge)

During the Duty:

Although it is not necessary for you to remain in the Galley / Clubhouse at all times during the day, it clearly makes sense for you to spend most of the day in or near these areas – especially at predictably busy times, like at lunch, end of day periods, etc. It is expected that you will not go out on the water…
The GDH (or a delegate…) should try and be available to serve drinks and snacks to club members, and to track the sale / consumption of snacks, etc.
The Duty Team are entitled to complimentary hot drinks.

At the end of the Duty:

Ensure that all used crockery, etc, is collected, washed up and either put away or (if appropriate) left drying on the rack.
Ensure all the work surfaces in the Galley and the Clubroom tables are wiped down and the floors mopped.
Ensure (with the rest of the Duty Team + conscripts) that the changing rooms are left clean and dry (floors mopped, if wet) and reasonably tidy. It is common sense to at least hang up any wet kit to dry.
Take home all the hand or tea towels that you changed in the morning to wash. (Please remember to return them as soon as possible).
Switch off all electrical items and the water heater.
Place the sales sheets, cash and the Sum-Up card reader in the safe.
Sort all rubbish from the Club bins into the appropriate CCBC bin (plastic/metal for recycling, and non-recycleable waste). If it is the weekend before a ‘collection’ week (the Club Secretary will confirm this to you), please arrange for the three CCBC bins to be taken and placed in the indicated area just outside the front gate.
Similarly, if it is a PHS ‘collection’ week for sanitary waste, please place the four sanitary bins from the female toilets/changing room in the black container under the outside balcony steps.
Please ‘check out’ with the OoD before leaving.
Please report back to the Galley Manager on the day’s progress – particularly any issues / problems that need attention.

Thank you!